2018-2019 University Catalog

Withdrawals and Refunds

Any student contemplating ­withdrawal from the university, for any reason, must first consult with the Student Life department to begin the withdrawal process. Students in Reno must consult the Academic Dean or the Director of the Reno campus and then one of the Deans in the Students Life department in Portland to begin the withdrawal process. Refunds will be made according to the following criteria:

Federal Title IV Funds: The federal Higher Education Amendments of 1998 prescribe how schools must handle Title IV federal student aid when students withdraw from school during a semester. “Up through the 60% point in each payment period, a pro rata schedule is used to determine the amount of Title IV funds a student has earned at the time of withdrawal. After the 60% point in the payment period, a student has earned 100% of the Title IV funds.” (Page 5-3 Federal Student Aid Handbook.) Simplified, that pro rata formula is the number of days enrolled, divided by the total class days in the semester, times the total federal loans and grants received for that semester. Funds not “earned” according to the formula are required to be returned, up to the amount received that semester from each program, in the following order: Unsubsidized Loan, Subsidized Loan, Plus Loan, Pell Grant, and SEOG. The “earned” portion is to be used first to pay institutional charges for that semester and, if any excess, to be given to the student to pay for other school related expenses.

Tuition and Fees Refund: Separate from the return of the Title IV funds discussed above is the schedule of refunds for tuition and fees and for room and board costs, which is set by Multnomah. It is possible that after the mandated return of federal Title IV funds process has been implemented, a student might have a balance due to Multnomah when the refund policy is computed.

Tuition Refund and Withdrawal Schedule:

Length of class % Attended Refund %
0-4 weeks or Before start date 100%
5-8 weeks <= 20% 75%
<= 50% 50%
>50% No refunds beyond this point
9-15 weeks <= First week 100%
<= 20% 75%
<= 50% 50%
>50% No refunds beyond this point.

Room and Board Refunds: Refunds for Room and Board will be prorated by weeks remaining in the semester. Other fees may apply. Please refer to the housing contract for further details.

If a student withdraws or is expelled by the institution after completion of more than 60 percent of the training program, the institution is not required to refund the student any money and may charge the student the entire cost of the tuition agreed upon in the enrollment agreement.

If a refund is owed pursuant to subsection 1, the institution shall pay the refund to the person or entity who paid the tuition within 15 calendar days after the:

  1. Date of cancellation by the student of his or her enrollment;
  2. Date of termination by the institution of the enrollment of the student;
  3. Last day of an authorized leave of absence if a student fails to return after the period of authorized absence; or
  4. Last day of attendance of a student, whichever is applicable.

Students will receive a full tuition refund for any class that is cancelled by the school.

Books, educational supplies or equipment for individual use are items not included in the policy for refund required by subsection 1 of NRS 394.4493, and a separate refund must be paid by the institution to the student if those items were not used by the student. Disputes must be resolved by the Administrator for refunds required by this subsection on a case-by-case basis.