Student Records and Transcripts

Students may order transcripts of their academic record from the Registrar.

The complete information about students privacy rights and the FERPA Act, including the right to inspect and review their educational records and request amendment if inaccurate or misleading, can be found on the Registrar’s Office page of the web site under the menu choice of Policies. Grievance procedures are also defined.

Grading System

Evaluation of student achievement is determined on the following scale:

Other marks include W, official withdrawal from a course before the final withdrawal date; WF, failing work at the time of official withdrawal; UW, unofficial withdrawal for the student who registers but discontinues attendance without filing withdrawal forms at the Registrar’s Office. WF and UW influence the grade average the same as F.

A temporary mark of INC is used in special cases when an extension is granted by Student Affairs. An incomplete normally must be removed in three weeks or will be changed to F.

Undergraduate Academic Standing and Progress

A cumulative grade point average (GPA) of 2.0 is required for graduation. Every student is expected to demonstrate his or her ability to progress towards a degree by achieving at least this minimum level of quality of work.

Academic Probation

The University expresses concern about a student’s low scholarship by placing the student on academic probation. A student is placed on academic probation if any one of the following categories applies:

• The student’s Multnomah cumulative GPA falls below 2.0 at the end of any semester
• The student’s Multnomah cumulative GPA is 2.0 or higher, but his or her semester average falls below 1.7
• The student is admitted on probation by special action of the Admissions Committee

Academic probation will be recorded on the student’s official record. This status is essentially a warning that the student must meet scholarship standards to remain in school.

The following restrictions apply to students on academic probation:

• Limited class load – After the first year of attendance a 12 semester hour limit is placed upon students with 1.79 or lower cumulative GPA.
• Required to meet with the Student Success Center to devise an academic success plan.  Success plans will include: a) Grade checks by Student Success and student leadership supervisors or coaches if applicable. b) Interventions that Student Success staff deem likely to benefit the student's academic goals.  These interventions may include (but are not limited to) regular meetings with Student Success staff, creating time management plans, and/or engaging in tutoring services.
• Limitations may be placed on co-curricular participation, athletic play time, and/or scholarships and stipends at the discretion of a student's Coach or Supervisor.  In addition the NAIA also has academic standards for participation in athletics.  Student athletes must meet these standards to participate in their sport.  For more information see https://www.ncsasports.org/naia-eligibility-center/requirements.
• Students admitted on academic probation are eligible for financial aid for the first semester.  Probationary standing must be removed that first semester for continued aid eligibility.
• Financial aid may be affected – contact Financial Aid Department for details.

Academic Suspension

After a semester on academic probation, a student must meet a minimum cumulative grade point retention standard of 1.7 for 0-30 credit hours or 2.0 for over 30 credit hours in order to continue at Multnomah. However, a student may be continued on probation provided he or she makes a 2.0 grade point on that semester’s work. A student on academic probation who fails to raise his or her cumulative retention GPA to minimum requirements or make a 2.0 GPA on work taken while enrolled on probation will be suspended for low scholarship.

A student admitted on probation or placed on probation because the prior semester grade point was below 1.7 must earn a 2.0 grade point on that semester’s work in order to continue. A student who does not earn a 2.0 will be suspended for low scholarship. A student who earns a 2.0 grade point or higher on the semester will continue on probation if his or her cumulative grade point is below 2.0.

A student suspended from the college for academic reasons is not eligible for readmission until one full semester has elapsed following the date of suspension. The student must appeal for reinstatement stating the problems, which led to low scholarship and offer an acceptable proposal for correcting them. Any student who has been suspended should contact the Registrar for further instructions.

Academic Dismissal

When a student returns to Multnomah after being gone due to academic suspension he or she returns on probationary status. If he or she does not earn a 2.0 grade point on that semester’s work he or she will be dismissed. The student will be continued on probation if he or she earns a 2.0 for that semester, but his or her cumulative GPA is below 2.0.

If a student is dismissed from the college for academic reasons he or she is not eligible for readmission until one full academic year has elapsed following the date of the dismissal and he or she must complete a minimum of 24 semester hours of transferable credit at another institution with a minimum GPA of 2.0. After completion of the course work he or she must appeal for reinstatement by stating the problems, which led to low scholarship and offer an acceptable proposal for correcting them. If a student has been dismissed he or she should contact the Registrar for further instructions.

The Registrar and Academic Standing Committee administer regulations concerning readmission, probation, suspension, and dismissal of undergraduate students in the college.

Graduate Academic Standing and Progress

Standards of scholarship and related polices for all graduate degrees are found in the student handbook.